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An All-in-One Business Admin Platform

Explore how our all-in-one platform streamlines every aspect of your firearms retail business management—from compliance to customer relationships.

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AI-Powered Customization

No more one-size-fits-all software. We build to your specific needs and adapt to those needs as they change.

Every firearms retail business has different workflows, specialties, and requirements. Firearms Admin adapts to YOU—not the other way around.

Custom Workflows in Days, Not Months

  • Industry-specific templates Retail, range operations, gunsmithing, e-commerce
  • State-specific compliance Forms and documentation for your jurisdiction
  • Your existing processes Digitized exactly as you use them
  • Custom reports Matching your KPIs and business metrics
  • Integration With your existing POS, accounting, and tools

Evolves With Your Needs

  • Adding new services? We update your system.
  • New state regulations? We adapt your forms and workflows.
  • New location opening? We customize for local requirements.
  • AI-powered changes Deployed in days, not quarters.
Traditional SaaS: You adapt to the software. Firearms Admin: The software adapts to you.
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HR & Compliance Management

Automated certification tracking, background checks, and compliance alerts for firearms retail employees

Compliance Dashboard
John Martinez - RSO Certification Expires in 45 days
Range Safety Officer • Expires: Jan 15, 2025
Sarah Johnson - NRA Instructor Current
Certified Instructor • Expires: Aug 20, 2025
Mike Davis - Background Check Renewal Due
Annual Reconfirmation • Due: Dec 15, 2024
Active Certifications
24
↑ 3 renewed this month

Key Features

Multi-Certification Tracking

Track RSO, NRA, state-specific credentials across all employees

Automated Expiration Alerts

60-90 day advance warnings via email and SMS

Background Check Workflows

Annual reconfirmation tracking and documentation

State-Specific Compliance

California COE, Colorado, Illinois requirements

Role-Based Scheduling

Schedule validation based on active certifications

Payroll Integration

Connect with ADP, Paychex, Gusto for seamless payroll

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Customer Relationship Management

Unified customer profiles, purchase history, and firearms-compliant marketing automation

Customer Database
Tom Richardson Active
Competitive Shooter • LTV: $4,250 • Last visit: 3 days ago
Lisa Anderson Lapsed
CCW Holder • LTV: $1,840 • Last visit: 6 months ago
James Wilson VIP
Collector • LTV: $12,500 • Last visit: Yesterday
Total Active Customers
1,247
↑ 8% vs last month

Key Features

Unified Customer Profiles

Complete purchase history integrated with POS data

Automated Segmentation

Group by interests: hunters, shooters, CCW, collectors

Email & SMS Campaigns

Firearms-compliant marketing with behavioral triggers

Event Promotion Tools

Training courses, manufacturer days, competitions

Loyalty Programs

Points-based rewards and tiered memberships

Lifetime Value Tracking

Customer analytics and purchase behavior analysis

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Sales Pipeline & Opportunities

Special order tracking, gunsmithing work orders, and high-value opportunity management

Pipeline Dashboard
Special Order #4521 In Transit
Sig Sauer P320 • Customer: Bob Miller • ETA: Dec 8
Gunsmith WO #892 In Progress
Trigger job • Customer: Steve Clark • Due: Dec 6
Collection Inquiry Hot Lead
Vintage rifle collection • Est. value: $15,000
Active Special Orders
32
$48,500 pending revenue

Key Features

Special Order Tracking

Quote creation with automated arrival notifications

Gunsmithing Work Orders

Service tickets with customer status updates

Lead Pipeline Management

Track high-value opportunities and collections

Automated Follow-ups

Sequencing and task management for sales team

Service History

Complete work order history by customer

Aging Reports

Track outstanding orders and pending items

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Financial Management & BI

Real-time dashboards, margin analysis, QuickBooks integration, and business intelligence

Financial Dashboard
Total Revenue
$125,400
↑ 12% vs last month
Gross Margin
28.4%
↑ 2.1% vs last month
Margin by Category
Firearms 14.2%
$68,200 revenue • $9,684 margin
Accessories 42.8%
$38,500 revenue • $16,478 margin
Services 68.5%
$18,700 revenue • $12,810 margin

Key Features

Real-Time KPI Dashboard

Revenue, margins, and performance metrics updated instantly

QuickBooks Integration

Automated journal entries and COGS tracking

Margin Analysis

Category breakdowns: firearms, accessories, services

Employee Performance

Track sales, margin contribution, attachment rates

Sales Tax Automation

Multi-state calculation and reporting

Custom Reports

Build reports tailored to your business needs

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Inventory Integration

Real-time POS sync, automated notifications, and stock management

Inventory Overview
Glock 19 Gen 5 Low Stock
In Stock: 3 units • Reorder point: 5 units
9mm Federal Premium 115gr In Stock
In Stock: 147 boxes • Moving fast
Smith & Wesson M&P15 On Order
Expected: Dec 10 • Pre-sold: 2 units
Total Inventory Value
$248,500
842 SKUs tracked

Key Features

Real-Time POS Sync

Automatic inventory updates from your POS system

Automated Arrival Notifications

Alert customers when special orders arrive

Stock Level Alerts

Low stock warnings and reorder recommendations

Aging Reports

Track slow-moving inventory and outstanding orders

Multi-Location Tracking

Manage inventory across multiple store locations

Transfer Management

Track transfers between locations and warehouses

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Marketing Automation

Firearms-compliant campaigns, behavioral triggers, and customer engagement tools

Campaign Activity
Holiday Sale Campaign Active
Email • Sent to 847 customers • 42% open rate
Lapsed Customer Recall Scheduled
SMS • Scheduled: Dec 5 • Target: 124 customers
Training Course Promo Running
Email + SMS • 15 registrations • Ends: Dec 15
Campaign ROI This Month
385%
$12,400 revenue generated

Key Features

Firearms-Compliant Messaging

Platform-specific guidelines for Facebook/Google restrictions

Behavioral Triggers

Automated campaigns based on customer actions

Email & SMS Campaigns

Multi-channel outreach with SHAFT Act compliance

Event Promotion

Tools for training courses, manufacturer days, competitions

Recall Campaigns

Automated outreach to lapsed customers

Campaign Analytics

Track opens, clicks, conversions, and ROI